Camberley and District Stamp Club

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                THE CONSTITUTION OF CAMBERLEY & DISTRICT STAMP CLUB

  Clause 1   The Club shall be called the Camberley & District Stamp Club.
  Clause 2 The purpose for which the Club is formed is for the promotion of the hobby of Philately in our local area.
  Clause 3 Members must be over the age of eighteen years.
  Clause 4 Applications for membership should be made on the forms provided and must be handed to the Administration Secretary for consideration and circulation.
  Clause 5 Any member may resign by handing in notice to the Administration Secretary in writing.
  Clause 6 The committee shall have the right to terminate the membership of any member by sending a notice in writing to the member's last known address.
  Clause 7 (a) The subscription to be paid by the member shall be fixed by the committee.
(b) Any members whose subscription is more than three months in arrears shall be deemed to have resigned.
  Clause 8  (a) The management of the Club shall be vested in a Committee which shall consist of the Honorary Officers who are :-
    The Chairman, Vice Chairman, Programme Secretary, Administration Secretary,
    Treasurer, Packet Secretary, Competition Secretary, Auction Manager,
    Trading Secretary and Publicity Secretary.
 (b) Officers of the Club will be elected at the Annual General Meeting. The term of
    office of the Chairman and Vice Chairman is normally two years and  other
    Officers an indefinite period.  In the event that there is no candidate for any
    office, these terms may be varied by the Committee.
 (c) The election of a President is recommended by the committee and voted at the
     AGM. This is a lifetime appointment unless the incumbent decides otherwise.
 (d) Honorary life members should be limited to six active members and are elected
      at the AGM following a recommendation by the committee.
 (e) Expenditure of a non-routine character is authorised as follows:-
        Up to 25.00 by any officer of the Club.
        Up to 50.00 by the Club Chairman.
         100.00 and over by committee vote or at the AGM.
  Clause 9 The Chairman shall be an ex-officio member of all the Committees and sub-Committees.
 Clause 10 The Administration Secretary shall convene all meetings of the Club and shall keep regular minutes of the proceedings of the General Meetings and of all Committee meetings. He/she shall also keep an up to date roll of members.
 Clause 11 The Honorary Treasurer shall apply for the annual subscription and other dues which maybe owing to the Club and on receiving same shall be responsible for acknowledging the receipt and proper disposal of the money. He/she shall, under the authority of the Committee discharge all the accounts and at the Annual General Meeting submit a statement of accounts for the previous financial year, which is to be the same as a calendar year.
 Clause 12 The Committee shall be responsible for the proper custody of the property of the Club.
 Clause 13 The Committee may, at their discretion, arrange for such services to be given to Club members as they may consider desirable, including establishment of a lending library, exchange packet service and any other facility. The Committee shall further have the power to make the rules and regulations for the operation of these services.
 Clause 14 An Annual General Meeting shall be held once a year and included in the business of the meeting shall be a financial statement presented by the Treasurer followed by the election of Honorary Officers and of the Committee of Management.
 Clause 15 Until decided otherwise the quorum necessary for the transaction of business at an
Annual General Meeting shall be ten.       
 Clause 16 The power to alter the Constitution shall be vested totally in the Committee of Management. The Packet Secretary has the right to amend the packet circulation rules as appropriate upon advisement to the Committee.
 Clause 17 The rules of any service provided by the Committee shall be an appendix to the
Constitution.
 Clause 18 Should it be considered necessary or desirable to dissolve the Club, the Committee shall call an Extraordinary General Meeting. Should a quorum fail to appear, the meeting will be adjourned and a further Extraordinary General Meeting must be called. The second meeting will proceed even if a quorum is not present and the motion will be carried by a simple majority vote.

   

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Constitution - Revised 9th September 2012