THE CONSTITUTION OF CAMBERLEY & DISTRICT STAMP CLUB

Clause 1   The Club shall be called the Camberley & District Stamp Club.

Clause 2   The purpose for which the Club is formed is for the promotion of the hobby of Philately in

                   the Camberley District.

Clause 3    Members must be over the age of eighteen years.

Clause 4    Applications for membership should be made on the forms provided and must be handed     

                   to the Administration Secretary for consideration and circulation.

Clause 5    Any member may resign by handing in notice to the Administration Secretary in writing.

Clause 6    The committee shall have the right to terminate the membership of any member by

                    sending a notice in writing to the member's last known address.

Clause 7    (a) The subscription to be paid by the member shall be fixed by the committee.

                   ( b) Any members whose subscription is more than three months in arrears shall be

                   deemed to have resigned.

Clause 8   (a) The management of the Club shall be vested in a Committee which shall consist of the

                   Honorary Officers who are :- The Chairman, Vice Chairman, Programme Secretary,

                   Adminstration Secretary, Treasurer, Packet Secretary, Competition Secretary, Auction

                   Manager, Trading Secretary  and  Publicity Secretary.

                  ( b) Officers of the Club will be elected at the Annual General Meeting. The term of office                    of the Chairman and Vice Chairman is normally two years and other Officers an                                          indefinite period.  In the event that there is no candidate for any office, these terms                                  may be varied by the Committee.

                 ( c) The election of a President is recommended by the committee and voted at the AGM.

                   This is a lifetime appointment unless the incumbent decides otherwise.

                  (d) Life members should be limited to six and are elected at the AGM following a

                  recommendation by the committee.

                  (e) Expenditure of a non-routine character is authorised as follows:-

                  Up to £25.00 by any officer of the Club.

                  Up to £50.00 by the Club Chairman.

                  £100.00 and over by committee vote or at the AGM.

Clause 9   The Chairman shall be an ex-officio member of all the Committees and Sub-Committees.

Clause 10  The Administration Secretary shall convene all meetings of the Club and shall keep regular

                   minutes of the proceedings both of the General Meetings and of all Committee meetings.     

                    He/she shall also keep an up to date roll of members.                                                          

Clause 11   The Honorary Treasurer shall apply for the annual subscription and other dues which may

                     be owing to the Club and on receiving same shall be responsible for acknowledging the

                     receipt and proper disposal of the money. He/she shall, under the authority of the

                     Committee discharge all the accounts and at the Annual General Meeting submit a

                     statement of accounts for the previous financial year, which is to be the same as a

                     calendar year.

Clause 12    The Committee shall be responsible for the proper custody of the property of the Club.

Clause 13    The Committee may, at their discretion, arrange for such services to be given to Club           

                      members as they may consider desirable, including establishment of a lending library,

                      exchange packet service and any other facility. The Committee shall further have the

                      power to make the rules and regulations for the operation of these services.

Clause 14     An Annual General Meeting shall be held once a year and included in the business of

                      the meeting shall be a financial statement presented by the Treasurer followed by the

                      election of Honorary Officers and of the Committee of Management.

Clause 15     Until decided otherwise the quorum necessary for the transaction of business at an

                       Annual General Meeting shall be ten.       

Clause 16     The power to alter the Constitution shall be vested totally in the Committee of

                      Management. The Packet Secretary has the right to amend the packet circulation rules 

                       as appropriate upon advisement to the Committee.

Clause 17    The rules of any service provided by the Committee shall be an appendix to the

                     Constitution.

Clause 18     Should it be considered necessary or desirable to dissolve the Club, the Committee

                     shall call an Extraordinary General Meeting. Should a quorum fail to appear, the meeting

                     will be adjourned and a further Extraordinary General Meeting must be called. The

                     second meeting will proceed even if a quorum is not present and the motion will be

                     carried by a simple majority vote.

Revised March 2011